Four key church board documents

Church boards have too many documents. Many of them are of no real use because they are written and filed but there are some basic documents that every church board should have. These documents guide the work of the board in significant ways. I would suggest four.


1. Your picture/document that reflects your clarity. As laid out in my book, Leading From The Sandbox, if you cannot explain your ministry philosophy, commitments and desired ends on one piece of paper, in one picture it is too complicated. Whether you use a sandbox, vision frame, ministry table or some other metaphor, this one picture should be able to tell anyone who asks what is truly important to your ministry and it becomes the picture/paradigm/language for explaining who you are to others.


2. Your board covenant that regulates your relationships. Board covenants are a one page document that spell out the relational commitments of board members to one another. Congregations rarely rise above the spiritual and relational commitments of board members so clarifying those commitments and living them out is key to a healthy board and therefore to a healthy church.


3. Your board policies that reflect how you operate as a board. Good boards have thought through the process they use to operate as a board. No healthy group operates without a set of implicit or explicit rules or principles for how they work together. Healthy boards have well written policies that reflect good governance principles, including how decisions are made and what even constitutes board work. These policies lay out the way you operate as a board, is the training manual for new board members and allows you to deal with rogue members should they arise.


4. Your annual ministry plan that reflects where you are going. Whether developed by staff, board or a combination of both, no congregation should be operating without an annual ministry plan which spells out where you are going. That plan then becomes the basis of a ministry assessment annually. It is your directional road map.


Boards should keep their work simple but they do need a set of core documents. These four explain your ministry, regulate your board relationships, board work and church direction.

The dangers of prolonged weariness

Our bodies and minds are made to run sprints and for a time marathons but we cannot be running continuously or for long seasons without hitting a danger zone. Weariness over a long period of time is debilitating to our bodies, our minds, and our souls. 


Weariness to our bodies may seem the most obvious and it can cause complications. After a number of health issues, when my body becomes weary I am more prone to illness so physical weariness is a sign to me that I need to back off. 


Mental weariness is not unlike driving when deeply tired. Responses are slower, reactions are often overreactions, and just as a tired driver becomes dangerous so do tired leaders. When tired, we do not think as sharply, our emotions are not as carefully regulated, and we are more prone to treat others without the care, diplomacy and concern for their well being that is normal. Tired leaders often use and abuse staff, often unintentionally. 


Tired leaders are far more prone to make errors of judgement including overestimating or underestimating responses to decisions that are made. Fatigue fogs judgement.


Of all the areas of fatigue, heart or soul fatigue is the most dangerous because it goes to the core of who we are and if we lose our true north at the heart and soul level, we lose our inner compass and here we are at the most risk. The evil one knows our default switches to deal with heart and soul weariness and we are at our most vulnerable in that place. 


Weariness and fatigue are a plea of our body for rest. We ignore it to our peril and put ourselves at risk if the weariness is prolonged. It is a bad place to be.

Five choices to avoid the dangerous false gods of ministry

Yesterday I wrote on the Dangerous and false ministry Gods of success, recognition, power and money. It generated unusual interest which did not surprise me given the propensity of leaders to allow these false gods to capture them. I hope leaders read it and I suspect that many staff and constituents read it since they are often the first to see their leaders moving down this destructive route.

In my experience, those who walk down this route have five common characteristics: They have neglected their inner life because of their busyness; they start to believe their own press; they stop listening to people they used to listen to and now listen only to those who tell them what they want to hear; they start to divide people into friends, those who agree with them and enemies, those who don't, and finally they have become significantly isolated from others.

In other words, leaders make choices about how they live which can lead them down paths that are exceedingly dangerous to their personal lives, families, relationship with god and ultimately ministry effectiveness. Or, they can embrace lifestyles that will keep them in safe waters. Either way these are leadership choices and not random events of fate.

1. I will modify my schedule so that there is time to think, reflect, spend time with God and time with key life friends. Our schedules are dangerous if not carefully regulated because they squeeze out margin necessary for time with God and for introspection, keep us from deep interactions with others, suck our spiritual lives dry and keep us on the edge of fatigue. 

This is clearly not how Jesus lived and it is clearly not how our physical or spiritual bodies were meant to function well. Only we can make the choice to slow down. With time, one can press deeply into God's word, evaluating our lives against what He wants of us and taking the time to compare our lives against that of Jesus.

2. I will not listen to or believe the press that others give me because while some of it may be true, I know the real me and the real me is much less impressive than the public me. Believing what others say about us is choosing to become delusional about who we really are. We are deeply flawed and broken sinners and the very fact we get caught up with false ministry gods is proof of our brokenness. 

The moment I allow others to put me on a pedestal and I start to believe their words as gospel, I am entering an "alternate reality field" which most of those around us know is not true but which we choose to buy into. Jesus was unimpressed by the accolades of others because He knew how fickle people can be.

3. I will continue to dialogue with those who have been truth tellers to me in the past. There is one caveat here. Those who have been faithful friends in the past will not always press into to a leader who is walking down a destructive path. This is because they intuitively understand that the individual does not really want to hear what they have to say. 

Thus it is incumbent on the leader to proactively ask these faithful friends what they see in their lives today and then to listen. Often they will not like to hear what they will hear but those are the wounds of faithful friends. Again, we make the choice.

4. I will not divide people into camps (friends - those who are loyal and agree with me) and (enemies - those who disagree with me and are therefore no longer loyal). Ironically those who disagree with us when we are walking down these paths are the most faithful friends we could ever have and those who agree with us are usually simply desiring to be on the in with fame and someone important like fans flock to rock stars. It is at this stage that wise leaders are deeply discerning about who their friends really are and who the "groupies" are.

5. I will not isolate myself from friendships, those I am accountable to, those who have spoken into my life faithfully in the past or from those around me.Isolation breeds a skewed view of reality because those who isolate themselves with a leader like this tell them what they want to hear, not what they need to hear. Isolation in any walk of life is dangerous. Isolation is particularly dangerous for those chasing false ministry gods.

Why is this so important? Because unchecked, these behaviors lead to what I call a Spiritual Narcissism whose outcomes are sad indeed. 

Dangerous and subtle false ministry gods

Ministry is a funny thing. By definition it is about serving Christ. But, just as the world has many false gods so do those in professional ministry. These gods often take the place of or get in the way of the God we are here to serve. They can creep up on us slowly but once entrenched they become agents of deceit that turn our eyes from the One we serve to ourselves because each of these false ministry gods are ultimately about us. They are not about Jesus.

The false god of success. We want ministry results but those very results when they become our obsession turn our eyes from Jesus to whatever definition of success we are measured by. The church becomes about numbers and programs and not about Jesus. We start to measure our dollars and budgets and not life transformation. Our buildings, facilities, programs, budgets, staff, technology, cutting edge strategies become our gods and lost in our drive for success is the one we serve, Jesus. 

The false god of recognition. Lets be honest. Most of us like recognition and some of us crave it. And ministry is a perfect platform for it because in addition to being somebody, we have the extra benefit of being able to say we do it for Jesus which is considered noble and self sacrificing. Actually, when recognition is our god, it is self aggrandizement and selfishness hiding behind the guise of ministry. The need for recognition from others rather than the smile of Jesus is a false god and one that is dangerously seductive. Whenever our ministry begins to feed our ego we are on dangerous ground.

The false god of power. This is a common false god of those in ministry leadership. It starts innocently enough perhaps - we need to lead. That leadership, however, brings with it power and the ability to control events and people. That power can become an instrument to fuel our false god of recognition and success and it is a great platform to exercise control over others. We can easily enough hide behind our mandate to lead and all the while feed a desire to exercise power over others. Ironically, the one we lead on the behalf of, Jesus, served those He led rather than controlling them. 

The false god of money. Ministry needs a certain amount of funding but that resource can easily become a god that drives us. When we start to pursue ministry funding more than we do Jesus, we substitute our resources for His power and provision. We become proud of our budgets and ability to raise funds and start to rely on our funding more than the One who is the ultimate source of all that we need. If only I had more funds we think, I could do more ministry when in reality if we had more of Jesus and His power we would see more true ministry fruit.

False gods are substitutes for Jesus whether we pursue them in the guise of ministry or in the secular arena. Those in ministry are no less susceptible to the lure of false gods than the rest of society. We simply have a different platform from which to pursue them. More importantly, however, since we do it under the guise of serving Jesus, they are perhaps even more devious and dangerous and harder for us to spot in our own lives. 

The issue of our deepest motivations is one that only we and Jesus can truly know but if we fool ourselves we are chasing something other than the Jesus we think we are serving. The only antidote is staying close to Jesus, constantly staying in tune with the motivations that drive us and surrounding ourselves with people who can speak truth into our lives. And, we need to be constantly aware that we are always in danger of pursuing false gods rather than Jesus. 

No Neutral Ground

In every relationship we have we either contribute positively to the other or negatively. There is never any neutral ground. We either build the other up or diminish them in some way.

Recently we had a long stay in a hotel in Hong Kong. The day before we checked out the maid who did the nightly turn down asked Mary Ann for her email address. Mary Ann had given her dignity and developed a relationship with her during our stay. I wonder how often that happens to a hotel maid? And how easy it would have been to allow her to fade into background of our stay!

We meet people every day who because of their position or lack of status fade into the background. They are all around us but invisible to us. For Christ followers, there is no neutral ground. These are potential sons and daughters of the king, no small matter and our response to them either brings them dignity or diminishes them as the world often does.

Jesus was the master at finding those that the world diminished and giving them attention and dignity. If he were a greeter in one of our churches he would be looking for the loner, the poor, the one burdened by sin and in need of grace and be there talking to them, extending friendship. Jesus would go out of his way to give dignity to the "undignified," and honor to the "dishonored." Do we?

Try this experiment for one week: Look for all the invisible people that surround you. They serve you fast food, make your coffee, clean your office, do your lawn, or check you out of the grocery store. Go out of your way to engage them, thank, them and give them dignity. Taking them for granted is to diminish them. Remember, there is no neutral ground. We either build people up or diminish them.

Best practices for training overseas

Many are engaged in training nationals overseas, something that is a high value in a world where a good theological education is out of the reach of most church leaders. How it is done, however, can make a significant difference in its long term impact. 


In many cases, national pastors from the majority world will attend any training that comes their way. Because that training is often paid for or subsidized and they are hungry for information. The end result, however, is often a grocery list of seminars and training that has no coherence to it and has far less value than we might think it does. And since we train and leave we do not know how effective our time was.


Here are some best practices to consider when involved in overseas training.


1. Before you go, take a class in contextualization so that you understand how to train in a culture that is not your own. Without an understanding of cross-cultural training we often train people to do things our way which is not appropriate in their culture and simply describes a western church model which is not appropriate to them.


2. Think Biblical principles, not specific programs or strategy. Principles are timeless and cross cultures, strategies and programs often do not. Most of us are equipped to teach principles for ministry but we are not equipped to know how they apply those principles in their context.


3. Don't simply teach, create dialogue. The majority world is used to simply taking in whatever is taught to them - it is the school model they grew up in. What we need to do is to help people think, evaluate, plan and apply for their context. This only comes in dialogue.


4. Rather than one off training sessions, consider a plan to train specific groups over a period of years so that you build into a group with intentionality and can see the progress they make. Allow them to make the plan with your input.


5. Always spend a good period of time in group exercises where they are thinking through the application of your teaching to their context together. For instance, if the topic is that of making disciples, have them think about an intentional process that works in their context.


6. Find out what their concerns are. We often have an agenda for what we want to teach but don't ask the group about their concerns and challenges. We are there to serve them so it is important that we understand the issues that are critical for them. 


7. Have someone with you from the local culture who can coach you on where you are communicating well and where you are losing them. 


8. Watch your illustrations, metaphors and examples. Many do not translate into another culture and will not help.


9. Ensure that everything you teach is transferable to others. If it is to complex for your students to pass on it has limited effectiveness even in the group you are teaching.


10. Keep it simple. Complexity is confusing. Simplify complexity so that you communicate what is truly important.

Ministry promises

Organizations make promises. We make them when we hire. We make them when we talk about our organization. We make them when we communicate to our donors. We make them when we talk to our staff. We make them in our policies. If we preach, we make them in our messages. 


Staff members hear those promises whether they are implicit or explicit and they respect us when we keep them and grow cynical when we don't. Above all they expect us to be serious about the promises we make. As they should.


When we say "People are our most valuable asset" but don't develop them, empower them or treat them with dignity and respect our actions do not live up to our promises. If we talk about integrity but leaders do not display it in decisions they make we don't live up to our promises.


One of my deepest fears when we bring new staff into our organization is that they will find themselves in a situation where what we promise in our "sandbox" will not be what they find. In fact, at our recent bi annual leadership team meeting we spent the whole week discussing where we were in living out the promises and commitments of our sandbox (mission, guiding principles, central ministry focus and culture). It was a "check/adjust" to ensure that we deliver on our promises.


Staff do not expect perfection but they do expect that we are consistent in keeping our promises to the best of our ability and where there are gaps working to close them. They need to know that we are serious about becoming who we say we aspire to be.


A simple way to know how well we are doing is to have honest dialogue with staff about how they perceive we are doing. Of course this means that we are able to receive that feedback with appreciation rather than defensiveness. Staff can give a perspective that leaders often do not see.


Think about the promises you or your organization makes implicitly or explicitly and evaluate how you are doing. The good thing is that there is always room for improvement.